What is the protocol for emergencies (e.g., power outage, water leaks)?

Power Outage Protocol:

1. Safety First:

   • In the event of a power outage, prioritize the safety of all occupants.
   • Use emergency lighting and exit signs to guide people safely out of the building.

2. Report the Outage:

   • Immediately contact the facilities group or designated personnel to report the power outage.

3. Emergency Power Sources:

   • Identify and communicate the locations of emergency power sources, such as generators or backup systems.

4. Communication:

   • Establish a communication plan to keep occupants informed about the situation and estimated resolution time.

5. Critical Systems:

   • Identify and prioritize critical systems that require power and ensure they are addressed promptly.

6. Evacuation Plan:

   • If necessary, have an evacuation plan in place, especially for situations where prolonged power outages could impact safety.

7. Updates and Resolution:

   • Regularly update occupants on the status of the power outage and provide information on when it is expected to be resolved.

Water Leak Protocol:

1. Safety Measures:

   • If there is standing water, warn occupants about the potential for slips and falls.
   • Identify and turn off the water source if possible and safe to do so.

2. Evacuation if Necessary:

   • If the water leak poses an immediate threat or cannot be contained, evacuate the affected area.

3. Report the Leak:

   • Immediately report the water leak to the facilities group or designated personnel.

4. Isolate Affected Areas:

   • Isolate the affected areas to prevent further damage.
   • Use barriers or signage to keep occupants away from the impacted zone.

5. Document the Damage:

   • Take photos or videos of the affected areas for insurance and documentation purposes.

6. Containment:

   • Use available resources (e.g., buckets, towels) to contain and minimize the spread of water.

7. Emergency Contacts:

   • Provide emergency contacts for maintenance or repair services to address the source of the water leak.

8. Alternative Workspaces:

   • If the affected area is a workspace, have a plan in place to relocate occupants to alternative spaces temporarily.

9. Communication:

   • Communicate with affected occupants about the situation, expected resolution times, and any temporary relocation plans.

10. Follow-Up:

    • Conduct a follow-up inspection to ensure the leak is completely resolved and assess any necessary repairs or improvements.