How to Set Up an Outlook Calendar Event

Summary

This article will explain how to set up an outlook event.

Body

Outlook Calendar is a powerful tool for scheduling meetings, appointments, and reminders. Follow these simple steps to create a new event using the Outlook desktop app or the Outlook web version.


✅ Before You Begin

Make sure you:

  • Are signed in to your Outlook account

  • Have access to your Outlook calendar

  • Know the date, time, and participants (if any) for your event


🖥️ For Outlook Desktop App

Step 1: Open Calendar

  • Launch Microsoft Outlook.

  • Click the Calendar icon at the bottom-left corner.

Step 2: Create a New Event

  • Click New Appointment or New Meeting on the Home ribbon.

    • Use New Appointment for personal or solo reminders.

    • Use New Meeting to invite others.

Step 3: Fill in Event Details

  • Title: Enter a clear subject or name for your event.

  • Location: Add a physical address or select Teams Meeting to make it virtual.

  • Start and End Times: Choose your event’s start and end date/time.

  • Description (optional): Add details, agenda, or notes in the message body.

Step 4: Invite Attendees (for Meetings)

  • Click Invite Attendees (if using New Meeting).

  • Add email addresses in the To field.

Step 5: Save and Send

  • Click Send (for meetings) or Save & Close (for appointments).


🌐 For Outlook on the Web (Outlook.com or Office 365)

Step 1: Go to Calendar

Step 2: Create a New Event

  • Click New Event (top left) or click directly on a time slot in the calendar.

Step 3: Add Event Info

  • Fill out:

    • Event Title

    • Date and Time

    • Location or select Teams meeting

    • Details/Notes

Step 4: Add People (Optional)

  • Use the Invite attendees field to add participants.

Step 5: Save

  • Click Save (for personal events) or Send (for meetings with others).


🔁 Editing or Canceling an Event

  • Open the event from your calendar.

  • Choose Edit to make changes.

  • Click Cancel to remove the event (you can choose to notify attendees).


💡 Tips

  • Use Recurrence for repeating events like weekly team meetings.

  • Set Reminders so Outlook can notify you before the event.

  • Use Categories or Colors to organize your calendar visually.

Details

Details

Article ID: 433
Created
Tue 4/19/16 12:11 PM
Modified
Wed 6/11/25 10:55 AM