Description
This service allows employees and departments to request coordination assistance for small organizational events such as meetings, workshops, appreciation events, receptions, department gatherings, and training sessions. The Events & Reservations team provides planning support, coordinates resources, and helps ensure events are organized and executed successfully.
What's Included
- Event planning consultation and coordination
- Reservation of meeting rooms or event spaces
- Coordination of room setup and seating arrangements
- Assistance with audiovisual and technology requests
- Coordination of catering or refreshments (if requested)
- Liaison with Facilities, IT, and other support departments
- Event logistics and scheduling assistance
Who Can Request This Service
- Employees
- Department managers and supervisors
- Administrative assistants
- Faculty and staff
- Authorized department representatives
When to Use This Service
Submit a Small Organizational Event Coordination Request when:
- Planning a department meeting, workshop, or training session
- Hosting a reception, employee appreciation event, or small gathering
- Reserving meeting or event space with setup assistance
- Coordinating support services such as technology, catering, or room setup
Requirements Before Submitting
Please provide:
- Event name and purpose
- Preferred event date and time
- Event location or requested meeting space
- Estimated number of attendees
- Room setup requirements
- Technology or audiovisual needs
- Catering or refreshment requests (if applicable)
- Special accommodations or accessibility requirements
- Primary contact information
Fulfillment Time
Requests should be submitted at least 5–10 business days prior to the event to allow sufficient time for scheduling, coordination, and resource allocation.