This service allows users to request temporary access to organization-owned equipment, such as laptops, monitors, projectors, cameras, or other technology devices. IT or the Equipment Management team coordinates the loan, ensures proper configuration, and tracks the return of equipment to maintain accountability and operational readiness.
What’s Included
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Processing and approval of equipment loan requests
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Allocation and checkout of requested equipment
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Setup or configuration assistance as needed
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Tracking of loaned equipment and scheduled return dates
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Guidance on proper usage and care of equipment
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Coordination of equipment return or replacement
Who Can Request This Service
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Employees, faculty, and staff
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Students or researchers (if applicable)
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Authorized contractors or project teams
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Department managers submitting on behalf of team members
When to Use This Service
Submit an Equipment Loan request when:
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Temporary access to laptops, desktops, or peripheral devices is needed
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Equipment is required for events, presentations, or fieldwork
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A replacement device is needed while permanent hardware is unavailable
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Loaned equipment must be configured for a specific project or workflow
Requirements Before Submitting
Please provide:
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Type and quantity of equipment needed
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Intended use and duration of the loan
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User or team responsible for the equipment
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Location for pickup or delivery
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Any special configuration or setup requirements
Fulfillment Time
Requests are typically processed within 1–3 business days, depending on equipment availability and configuration needs.